I've done a lot of work and want to share my experience and knowledge.
Finding the correct venue for your occasion can be a confusing and difficult process, but if you break it down then you can easily find a venue to suit your needs and keep your attendees happy.
Step 1: Define your purpose
As always when embarking on a new undertaking, one must begin with a clear vision. Before looking at venues, remind yourself what it is you hope to accomplish with the event and take the time to create an outline of how your venue must help you fulfil those purposes.
Here are examples of what this might look like for two different functions:
Event: Annual Conference
Objectives: celebrate a successful year; encourage, motivate, and excite employees
Must provide a lively and energetic environment.
Must facilitate engaging activities.
Must not be dull or ordinary.
Event: Digital Marketing Seminar
Objectives: impart knowledge in a way that is purposeful and memorable
Must be in a quiet environment.
Must facilitate focused learning.
Must have wifi and outlets for attendees’ laptops.
Must not have noise or distractions.
Once you have outlined the most important things you need from your venue in order to get exactly what you want out of your event, you will be one step closer to finding the room that is exactly right for you.
If you are organising a function in Sydney, the questions to ask yourself include how many people will be invited, what ratio of attendance do you expect from the invitees and do you require only one function room or multiple rooms to spread out your event, if you are unsure you can always consult with this company about your function room requirements. They offer locations in Melbourne, Brisbane and Sydney so I recommend you check them out if you are organising a function in the area. Once you have answered those previous questions you will know the venue capacity required for your conference or function, which will help you make your final decision down the line.
One of the most important questions when booking a venue is how much money you are willing to spend. Finding the venue that is right for you means selecting a location that doesn’t exceed your budget.
As you determine your budget, it is important to remember what you hope to accomplish with your event and to give yourself room enough to do so successfully. This will help you make decisive choices in the remaining steps.
When selecting an ideal location, we must balance two prime factors: excellence and convenience. Likely, it will be most convenient to choose from venues that are most accessible to the organisers and attendees. However, having considered where the majority of your attendees will be coming from, it may be worthwhile to look at venues that are farther away--if they can facilitate a more excellent function. What you must consider here is how far you are willing to go for such a venue. Once you have determined your range, you can easily search the map for venues in this area.
Having considered your budget and location and searched for venues, you can now put together a list of places with the potential to meet your needs. Once you have narrowed it down to a few venues that can help you meet your main objectives, cater to the scope of your event, fit within your budget, and are well-located to suit your needs, you should take the time to find and read reviews from others who have booked it before you. If the reviews are satisfactory, contact the conference room service to secure your conference venue in Sydney and start getting prepared for the meeting. Perhaps try visit the venue beforehand to get an understanding of how everything will be displayed and what the atmosphere will be like.
Now that you have found the venues with the most potential, selecting the perfect one should be an easy task. Remember that the most important thing is choosing the venue that helps your function fulfill its main objectives. Find the venue that can do that for you, and if the budget and location are within an acceptable range, this is the one for you.